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Duties of Executive Officers President shall exercise general supervision over the affairs of the Club. The incumbent shall summon and preside at all Executive and general meetings of the Club and shall attend Committee Meetings whenever possible and/or receive a report of the business discussed. Vice-President shall assist the President in carrying out the duties and responsibilities of the Presidential Office. The incumbent shall perform all the Presidential duties in the absence of the President. The Vice-President shall be primarily responsible for the condition of the courts. Secretary/Communication Director shall record the minutes of all meetings; notify the members of any impending meetings; handle Club correspondence; send out all Club notices and manage marketing activities. Membership Director shall receive membership applications; collect all membership fees and prepare a list of paid-up members in order that membership tags may be issued; maintain an up-to-date record of names, addresses, telephone numbers and e-mail addresses of the members and applicants. Treasurer shall keep proper books of accounts and shall have care and custody of all funds of the Club in such bank as the Executive may approve. The Treasurer shall exhibit at all reasonable times, the books and accounts to any member of the Executive on demand and shall submit a Financial Statement and a budget for the consideration of the membership at the Annual Meeting of the Club. Programs Director shall oversee the selection of teams to represent the Club in league matches. The Programs Director or his appointee will be responsible for arranging and supervising all Club tournaments and tennis programs and will attend meetings of such leagues and associations with which the Club is affiliated and furnish a report of such meetings to the Executive. Social Director shall be responsible for organizing social events and for ensuring that refreshments are available at any functions of the Club at which the Executive deems refreshments are appropriate. Member-at-Large shall be responsible for the condition of the building and Club grounds and shall be available for any special duties that may occur. In particular, the officeholder may be responsible for publicity, for the welcoming of new members and be recipient of such complaints as membership may present. |